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UK Parliament uses Microsoft Teams for running online external workshops, talks and tours to the public. No personal data is collected, processed or stored by Microsoft if users dial into the session anonymously through the web browser option rather than the app. If users choose to dial in through their own Microsoft account, Microsoft will hold the name and email address of all users.
If the lead contact or booker has registered for an online workshop, talk or tour with young people under the age of 16, who are dialling in independently, it is their responsibility to ensure they dial in anonymously or have parents’ permission for them to dial in with their Microsoft accounts. UK Parliament does not take responsibility for data visible to other participants, as a result of someone dialling in with their Microsoft account or adding their full name when dialling in anonymously.
In a Microsoft Teams workshop, talk or tour organised by UK Parliament, a record of the chat is kept for 24 hours. After 24 hours, all record of the chat is automatically deleted.